PA - A&L Goodbody

Reports to: Company Secretarial Manager

Overall purpose: 

You will be working directly for approximately 6 fee earners, assisting in any secretarial and/or administration work that they require.  You will be jointly responsible (with other secretary/administrator) for any general administrative work required within the department.  You will work closely with second secretary/administrator and share workloads as and when necessary to ensure that all work is carried out in a timely manner.

Responsibilities will include but will not be limited to: 

  • Use of Bighand dictation system
  • Typing of letters and other correspondence, minutes, attendances etc.
  • Copy-typing M&As and other documents
  • Maintain index of company seals and signing out as required
  • Maintenance of GSL distribution list
  • Preparing of labels and envelopes
  • Matter inceptions and subsequent set up of jiffex files
  • Dispatching of invoices through relevant software (Expert)
  • Sending out correspondence
  • Arranging for courier packages to be sent out
  • Attending Dept of Foreign Affairs, Notary, Companies Registration Office etc.
  • Photocopying and scanning of documents
  • Printing board papers and other documents
  • Obtaining cheques and petty cash as required
  • Ensuring stationery cupboard is well stocked – weekly stock check
  • Ensuring that printers and photocopiers are well stocked with paper
  • Re-directing of post received for client companies
  • Sorting and filing correspondence and other paperwork in correspondence files
  • Archiving files, retrieving files from archives, maintaining list of archive contents
  • Answering telephones
  • Inputting information on company secretarial software package, Relate
  • Filing documents through CORE
  • Drafting CRO documents
  • Drafting board minutes

Skills and Experience: 

  • Ability to inspire confidence when dealing with team members and external clients
  • Strong technical knowledge
  • Excellent attention to detail, accuracy
  • Team orientated individual with strong team player abilities
  • Excellent interpersonal and communication skills
  • Organised with a proven ability to work to tight deadlines
  • Ability to prioritise work load effectively and to work on own initiative
  • Ability to manage unforeseen urgencies as and when they arise

Personal Qualities:

  • Diplomacy                               
  • Confidentiality
  • Versatility                                 
  • Adaptability
  • Inspiring confidence                 
  • Personable
  • Positive outlook                                   
  • Enthusiasm

If you are interested in the above role or require any further information please contact: adavy@algoodbody.com.