Document Solutions Lead - Administration

We are seeking a Document Solutions Lead (DSL) to join our firm. This role offers an exciting opportunity for the right candidate to work with departmental teams across our international offices from our Dublin base. The role will suit a person who has a high level of interest in perfecting documents, a willingness to engage with internal stakeholders to ensure maximum efficiency and enjoys having autonomy to identify and recommend initiatives. The ideal candidate should have a legal background and be used to creating and formatting a wide range of legal documents.

A summary of the responsibilities of the DSL are to:

• Provide firmwide support on MS 365 applications and the firm's additional document repair & restyle software (DocXtools)
• Provide firmwide support in pdfDocs, particularly in the creation of eBibles
• Provide second line support to the IT Helpdesk on MS Office applications, Litera Compare and pdfDocs
• Prepare firm documents to the highest standard in accordance with ALG branding and house styles
• Prepare client documents and pdf forms incorporating the client's styles and brand requirements
• Create functional Word documents from PDF files (according to firm or client standards) and create PDF fillable forms Word documents
• Update, review and check all precedent documents before they are uploaded to the precedent library
• Prepare first drafts of large transactional documents and review and maintain these documents over their lifecycle
• Prepare and share on the firm's SharePoint site specific tips and workarounds on various aspects of document creation
• Prepare and deliver workshops on document processes, such as pdf conversions, cross referencing, working with templates
• Work with the DevOps team in identifying specific document issues and liaising with the vendors for solutions
• Test new software and provide feedback to the DevOps team

Skills and attributes

The requirements of the person are:

• A first-rate knowledge of MS365 applications, pdfDocs, Adobe Acrobat Pro, and familiarity with SharePoint
• Experience of working with legal documents within a professional services environment
• Be self-motivated with the ability to work independently and as part of a team
• Excellent overall computer literacy
• Strong analytical skills with excellent attention to detail
• Excellent problem-solving skills
• A friendly, open, approachable personality
• Have excellent communication and organisational skills
• Ability to provide clear concise guidelines and lead workshops to others on document skills
• Ability to work with sensitive information confidentially

The Firm

A&L Goodbody (ALG) is a leading Irish law firm with five international offices in Dublin, Belfast, London, New York and San Francisco. ALG is a full service, independent, corporate law firm with over 1,000 employees, and a client base spanning across the strong international and domestic business community in Ireland.

ALG has a reputation for leading the way in continuously developing its service to clients and internally to its business. This is delivered through the use of new processes, ways of working, innovative use of technology and marketing-leading business service teams.

Learn more about us here or a see a sample of our recent notable awards.